Gate with sign saying 'Bull in Field' - our terms and conditions

The trips featured on this website are operated by The Carter Company which is the trading name for Capital Sport Limited, a company registered in England and Wales, Registered Number: 4601181, Registered Address: 2 Wyevale Business Park, Kings Acre, Hereford HR4 7BS. All bookings are made and accepted in accordance with the terms set out in these conditions

1. Booking confirmation

When we receive your booking form we will check the availability of your trip and confirm your party details with you. To guarantee your booking we then require a deposit of 30% per person which must be paid within 10 working days of you making your booking. Your booking is accepted by us on receipt of this deposit. We will then issue you with a confirmation invoice

2. Methods of payment

We accept payment by debit card, most major credit cards excluding Amex, sterling cheques drawn on a UK bank account, and transfers direct to our bank. Credit card payments incur a 2% surcharge. Diners Club cards are not accepted. Final payment is due 60 days before your trip starts. When we receive your final payment we will send you a pack containing information about your trip, what you should bring/wear and where we will meet you

3. Our Agreement

When you book a trip, a contract is made when we or your Travel Agent confirm your booking, which is your commitment to pay for the whole trip. We will send you an invoice the day after you have made the booking. The person providing the contact details accepts responsibility for paying for all the people in the booking. You must be at least 18 years old to make a booking with us. This agreement will be governed by English Law and any disputes will be dealt with by the English Courts. If however you have booked your trip in Scotland or Northern Ireland any disputes may be dealt with in the local courts in Scotland or Northern Ireland and will be subject to the law of those courts

4. Your financial protection

The Association of Bonded Travel Organisers Trust Limited (ABTOT) provides financial protection under the Package Travel, Package Holidays and Package Tours Regulations 1992 for The Carter Company, and in the event of our insolvency, protection is provided for the following:

  1. non-flight packages commencing in and returning to the UK;
  2. non-flight packages commencing and returning to a country other than the UK; and
  3. flight inclusive packages that commence outside of the UK, which are sold to customers outside of the UK.

1, 2 and 3 provides for a refund in the event you have not yet travelled. 1 and 3 provides for repatriation. Please note that bookings made outside the UK are only protected by ABTOT when purchased directly with The Carter Company.

5. Price guarantee

The prices quoted are guaranteed until the end of October 2017 and are inclusive of tax and delivery costs. Prices are quoted in Pounds sterling and are payable in that currency

6. Cancellations and Amendments

Should you wish to cancel your trip you may do so by writing to us. If you cancel, you will be liable to pay the following fees: Number of days before trip starts Cancellation Fee per person 60 or more £75 43 - 59, 25% of total price, 29 - 42 50% of total price, 15 - 28 75% of total price, 0 - 14 No refund. For European trips the terms may vary. If after you have paid your deposit, you wish to change your arrangements in any way, we will do our utmost to make these changes, but it may not always be possible. Any request for changes to be made must be from the "lead name" on the booking. You will be asked to pay an administration charge of £40.00 per person.

7. Itinerary changes

All our trips are personally researched by us and carefully planned. As conditions change though we may find improvements to our itineraries that will benefit everyone. We may also have to alter an itinerary due to unforeseen circumstances. We will always seek to maintain our high standards

8. Insurance

To take one of our trips, you must have Travel Insurance covering unexpected costs due to illness, accident, trip cancellation or lost luggage. If you live outside the UK, this should be obtained in your home country

9. Complaints

Should you have a complaint during your trip please notify our host and they will do their best to rectify the difficulty. If it is not possible to resolve the problem on the spot and you wish to write to us after your trip, this should be done within 28 days of your trip end

10. Accommodation

On our luxury trips, the accommodation is among the finest available in the areas you tour. All bedrooms have private bath or shower rooms with tea and coffee making facilities etc. On our classic trips, all accommodation is hand picked and all is ensuite. If you would like a single room, which will carry a supplement or a family room, please let us know and we will do our best to accommodate you

11. Meals

All our trips include breakfast each day. Dinner is included where specified on luxury trips. We leave you free to make your own choices for lunch

12. Helmets

We recommend that you wear a helmet when cycling and helmets are included in the trip price unless stated

13. Bicycles

Bicycle hire is included on all our cycling trips unless stated and you are responsible for the bicycle during this period. If the bicycle is lost or damaged during its hire we are entitled to charge you for its repair or replacement. We recommend that you use our bicycles rather than bring your own but if you wish to bring your own the price of your trip will be reduced by a nominal amount. Please ask us for each trip. Our bicycles come with a pannier, water bottle holder, pump, cable lock, puncture repair kit and map holder

14. Wet weather

If it rains, you will sometimes get wet! If it is raining in the morning, have another cup of coffee and start your journey when the rain lightens. On all our trip days there is plenty of time to linger and very often there is the option to take a train or boat to your next hotel

15. Language

If you don't speak English very well, don't worry! Our hosts are on hand to help with communication and in most of our hotels, there is likely to be a member of staff that speaks your language

16. Fitness

All our trips are designed to be enjoyed by anyone who is reasonably fit. Most are leisurely journeys with plenty of time for relaxation and sightseeing and some include days when you don't need to be active at all. The more demanding trips where we suggest some regular cycling or walking as a prerequisite are listed. If you haven't cycled or done much distance walking for a while, it is better to get in shape before rather than during the tour. If you are in doubt about your physical ability, let us know so that we can advise you on your trip selection

17. Risk

In taking one of our trips, you agree to travel at your own risk